At the European Policy Innovation Council (hereinafter “EPIC,” “we,” or “our”), we take your privacy seriously and are committed to transparency.
EPIC is an independent think tank based in Brussels, dedicated to fostering innovation in European policy. This Privacy Policy outlines how we collect, process, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679.
This Privacy Policy may be updated periodically due to new functionalities or legal changes. The latest update was on [insert date].
1. Scope of This Privacy Policy
This Privacy Policy applies to the processing of personal data in the context of EPIC’s activities, including its website, events, and communications.
2. What Is Personal Information?
Personal information refers to data that identifies an individual (e.g., name, email, phone number) or information linked to an individual’s activities that can be used to identify them.
3. What Personal Data Does EPIC Collect and Why?
EPIC collects personal data either directly from individuals or via third parties for the following purposes:
a) Data Provided Directly by Users:
- Newsletter Subscription: Name, email, organization, job title, topics of interest. Data is retained until the user unsubscribes.
- Event Registration: Name, email, organization, job title, and event preferences. Data is used for event management and reporting. Data may be retained unless the user requests deletion.
- Event Participation: Photos, videos, and recordings of events may be used for promotional, archival, and audit purposes. These materials may be retained for up to 10 years.
- Direct Contact with Online Forms: Information such as name, email, organization, and phone number is used to respond to inquiries and establish professional connections.
- Job Applications: Applicants may provide name, contact details, CV, motivation letter, and other relevant documents. Recruitment data is retained for up to 10 years for reporting purposes.
b) Data Provided by Third Parties:
- Social Media Interactions: EPIC may receive data from social media platforms when users interact with our pages.
- Website Cookies: EPIC collects data from cookies to enhance user experience and track website performance. Users can manage cookie settings in their browser.
4. Legal Basis for Data Processing
EPIC processes personal data based on:
- User consent (e.g., newsletter subscriptions, event registrations).
- Legal obligations (e.g., compliance with regulations).
- Legitimate interests (e.g., responding to inquiries, organizing events, improving services).
5. Data Retention
Personal data is stored only as long as necessary for the intended purpose. If retention is no longer required, data will be deleted, except where legal obligations or potential claims require further retention.
6. Who Do We Share Your Data With?
EPIC ensures the confidentiality of user data and takes appropriate security measures. Data may be shared with:
- Service providers (e.g., mailing platforms, event organizers, IT support) under strict data protection agreements.
- Regulatory authorities if required by law.
7. Your Rights
Users have the following rights regarding their data:
- Access: Request a copy of your data.
- Correction: Request corrections to inaccurate data.
- Deletion: Request deletion of personal data (unless legally required to retain it).
- Withdrawal of consent: Opt-out of communications at any time.
- Restrict or object to processing under certain conditions.
For data inquiries, contact us at [insert EPIC contact email].
8. Acceptance of This Policy
By using EPIC’s website and participating in our activities, users acknowledge this Privacy Policy. Users who disagree should refrain from using our services.
9. Contact Information
For any privacy-related inquiries, please contact:
Data Controller
European Policy Innovation Council (EPIC)
Rue du Chatelain 8, 1000 Brussels
This Privacy Policy reflects EPIC’s commitment to data protection and transparency.
Cookie Policy
To enhance your experience, EPIC uses cookies—small text files that improve website functionality and efficiency.
Types of Cookies We Use
- Necessary Cookies: Essential for the website to function properly. These cookies cannot be disabled in browser settings.
- Analytics Cookies: Help us improve user experience by tracking which pages are visited most often. The data collected is aggregated and anonymous.
Managing Cookies
Users can control cookie settings in their browser. Necessary cookies cannot be disabled, but users can opt out of analytics cookies. Note that disabling cookies may impact website functionality.
For more information on managing cookies, consult your browser’s instructions.
